The International Association of Women Police respects each individual’s right to personal privacy. We will collect and use information in the ways disclosed through this statement. This statement applies to IAWP registrants for training or membership or other items IAWP may offer. IAWP does not share or sell your membership status, contact information or email address with anyone (unless ordered to provide the information to a court of competent jurisdiction). In addition, IAWP will not use your contact information to solicit, ask for contributions for individuals/ groups/ organizations, or any other similar activities that are not directly IAWP operation related, approved by the President or the Board of Directors for distribution or publication to members, or that which are from outside parties. The website collects general statistical information involuntarily from website visitors to determine statistics (page hits).
What information do we collect?
We collect information from you when you respond to a survey or fill out a form.
Any data we request that is not required will be specified as voluntary or optional.
When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address, phone number and work contact information. You may, however, visit our site anonymously.
What do we use your information for?
Any of the information we collect from you may be used in the following ways:
• To improve our website by learning which pages are visited most often
• To improve customer service
(your information helps us to more effectively respond to your customer service requests and support needs)
• To process transactions
(your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the products or services requested such as membership cards and the like.)
• To send periodic emails
(the email address you provide may be used to send you information and updates pertaining to the organization, its conferences, membership news, company news, member promotions, related product or service information, etc.) We do not sell or share your email address.
• To administer a contest, promotion, survey or other site feature
Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.
How do we protect your information?
We implement a variety of security measures to maintain the safety of your personal information. These security measures include: password protected directories and databases to safeguard your information or SSL (Secure Sockets Layered) technology to ensure that your information is fully encrypted and sent across the Internet securely.
We offer the use of a third-party providers such as PayPal for financial transaction processing. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into that Payment gateway provider database. No one in our organization can access your card details or purchase information or data. Third-party providers maintain their own set of privacy policies; we encourage you to check them for details.
None of our Web Pages are coded for cookies. (Cookies are small files that a site or its service provider transfers to your computers hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.) Our web hosting provider uses programs on its server which generically count hits to web pages. Those counts are available to the IAWP but are total numbers only and do not contain identifiers.
Web Pages and HTML emails may contain a small snippet of code as web
beacons that automatically download and transfer to your hard drive. In
their simplest form, web beacons allow a website to track, transfer or
collect information through a link, graphic image or programming.
Websites may use web beacons and cookies for many purposes, including
site usage analytics, advertising auditing and reporting, and content
beacons in its email or in its web pages.
Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your membership status, email, address, or any personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. (An example would be the company who mails the magazines has access to your postal mailing address.)
We may also release your information when we believe release is
appropriate to comply with the law, enforce our site policies, or
protect ours or others' rights, property, or safety. However,
non-personally identifiable visitor information may be provided to other
parties for marketing, advertising, or other uses. (An example would be
page hit statistics which are only numbers of hits to a webpage.)
Third party links
Occasionally, at our discretion, we may include or offer outside products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
California Online Privacy Protection Act Compliance
Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.
As part of the California Online Privacy Protection Act, all members may make changes to their contact information at anytime by notifying Carol Paterick, firstname.lastname@example.org, to edit their profile.
Children's Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Children's Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.
We have taken the necessary steps to ensure that we are compliant with the CAN-SPAM Act of 2003 by never sending out misleading information. Our communications are clearly marked "IAWP" or "International Association of Women Police."
Application to Join
The application to join the organization requests that you provide contact information. This information is necessary to complete your membership services which include a periodic magazine and e-mailings. You may opt out of either or both services by informing the President, the Treasurer, the Webmaster, or all three. Email and mailing addresses for these positions are on the Board Web Page.
Special Member Offers
Periodically, we make special offers available to the membership. An example is discounted flowers purchased through a member link. The companies which are making the offer to you are responsible for managing and protecting your data should you use their service or accept their offer.
Police Projects and Police Information Gathering
Occasionally, we may pass on to you a request from a Police
Department to voluntarily provide information or participate in a survey
or a similar request, when we determine the project is likely to further
the interest of IAWP or women police globally. The response is wholly
voluntary on your part and you determine the appropriateness of
providing details or information personally or from your Department in
accordance with your personal or police force's guidelines. We may make
the requests under our Member Broadcast Service or through a special
link on the website. (IAWP always reserves its right to refuse
participation entirely; there is no appeal to our decision.)
Copyright and Trademark Notice
All IAWP (International Association of Women Police) trademarks, logos, service marks, trade dress, slogans, copyrighted designs or other brand features (collectively "Brand Features") will be used only as explicitly licensed by the International Association of Women Police (IAWP), and only under the terms and conditions and for the purposes described if such License is issued to outside parties. No reproduction or duplication, in whole or in part, of any section, item, text or graphics found on this Website is authorized unless a grant of License or Copyright Permission is specifically issued in writing. The IAWP Website is copyrighted and protected in full by international law as is the material and content therein protected by the IAWP. If there is a question on our Licensing Guidelines, Copyrights, or if you have a Permission Request, you may email the President and the Executive Director of the IAWP. Details are at this webpage, trademarks-copyrights.htm.
Membership Directory Member Privacy Guidelines
The IAWP added Member Privacy Guidelines for the Member Directory to protect IAWP Member contact details from disclosure without the member’s consent.
The guideline is simple: No member may make available for personal, bulk or public use the details on any other member without the member’s consent for the disclosure. This also prohibits members from soliciting other members using the contact details found in the Directory.
Background: The new Members Only system contains a web-based directory of worldwide members intended for IAWP Member’s use in networking with colleagues. The directory offers information which includes email and postal addresses. Misuse of IAWP Member information may cause a suspension/ban on membership with the organization and may also serve as legal ground if the violation of a Member's right to privacy is pursued through a court.
At the heart of the guideline is that Members shall not reveal information in IAWP records to outside or unauthorized individuals. Out of fairness to all Members, information is protected information under United States and other country privacy and spam regulations to prohibit disclosure of member details to outside parties, unless authorized by a court. The IAWP does not authorize disclosure of its directory.
International Association of Women Police
12600 Kavanaugh Lane
Bowie, Maryland 20715
This policy is consistent with the Federal Trade Commission Fair Information Practices.
This policy is consistent with the California Online Privacy Protection Act.
This policy is consistent with the Children's Online Privacy Protection Act.
This policy is consistent with the Privacy Alliance guidelines.
This policy is consistent with the CAN-SPAM Act.
This policy is consistent with guidelines and best practices for website disclosure to its site visitors.
Webmaster for IAWP
December 30, 2016